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To protect the integrity of your PowerPoint presentation, you could need to attempt to forestall others from modifying it. Relying on the Workplace model you may have, there are some things you are able to do to dam modifying, or no less than make it tougher.
Use the Limit Entry Function (Enterprise and Enterprise Solely)
You should utilize the Limit Entry function to guard your PPTX file from edits, however this function is simply out there for Microsoft 365 for Enterprise or Enterprise, and the function have to be enabled by your group’s administrator within the Microsoft 365 admin panel. Which means in the event you’re utilizing any model under Microsoft 365 for Enterprise, corresponding to Residence or Household, then you definitely received’t have this function.
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Should you are subscribed to a model that helps this function, and if the admin of your group has enabled it, you possibly can find “Limit Entry” beneath File > Data > Defend Presentation.
You may then set the restriction varieties and file entry expiration dates.
Go to Microsoft’s official doc web site to study extra about Data Rights Administration and the way to use this function.
Make Your Presentation Learn-Solely or Mark It as Ultimate
Making your presentation read-only or marking it as last doesn’t really make your presentation un-editable. What this does is discourage others from making edits. It’s additionally good for stopping unintentional edits, because it makes you opt-in earlier than you’re in a position to make any adjustments to the content material.
RELATED: How one can Make a Microsoft PowerPoint Presentation Learn-only
To make your presentation read-only, or to mark it as last, open your PPTX file and click on the “File” tab.
Subsequent, click on “Data” within the left-hand pane.
Now, within the Defend Presentation group, click on “Defend Presentation.”
As soon as chosen, a drop-down menu will seem. You may select between these two choices to make your presentation read-only:
At all times Open Learn-Solely: This asks the reader to opt-in to edit the presentation, which prevents unintentional edits.
Mark as Ultimate: This lets the reader know that that is the ultimate model of the presentation.
Choosing both possibility will forestall the reader from modifying the presentation—except they opt-in to take action by clicking the “Edit Anyway” button within the banner.
Whereas making your presentation read-only serves a objective, it’s a weak type of safety if you wish to actually hold others from modifying your content material.
RELATED: How one can Unlock Learn-Solely PowerPoint Shows
Password Defend Your Presentation
PowerPoint has an possibility that allows you to encrypt your presentation and solely these with the password can entry it. Once more, this doesn’t totally defend the content material inside the presentation, but when solely these with the password have entry, the possibilities of the presentation being edited are definitely decrease.
Warning: This password isn’t saved wherever in your native machine. Make sure to retailer the password someplace protected. Should you neglect or lose your password, you received’t be capable of entry the presentation once more.
To password defend your presentation, open PowerPoint, click on the “File” tab, click on “Data” within the left-hand pane, after which click on the “Defend Presentation” possibility.
Subsequent, click on “Encrypt with Password” from the menu that seems.
The Encrypt Doc window will seem. Enter your password within the Password textual content field after which click on “OK.”
Reenter the password after which click on “OK” once more.
Now anybody who tries to open the presentation will want the password to entry it.
This technique is safer than merely making your presentation read-only. Nevertheless, you’re merely stopping folks from opening the PPTX file. If they’ve the password, then they will additionally edit the presentation’s content material. Watch out who you share the password with. Should you’re apprehensive the password might have been uncovered, change the password instantly.
RELATED: How one can Examine if Your Password Has Been Stolen
Save Your Presentation as an Picture
If you wish to ship your PPTX file to somebody, however don’t need them to have the ability to copy or edit the content material (simply, no less than), then you possibly can convert the PowerPoint presentation to a picture file and ship it that means.
Open the PowerPoint presentation, click on “File,” after which click on “Save As” within the left-hand pane.
Browse to the situation you want to save the file after which, within the “Save As” field, select the picture file sort you want to save the presentation as. You may select between:
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When you save the presentation as a picture, you possibly can ship it out to the specified recipients.
On the finish of the day, there’s no strong method to 100% defend your presentation. You may kindly ask recipients to not edit the content material, password-protect your presentation so solely these you need to have entry to it may well entry it, or convert your presentation to a picture or PDF, however even with these measures, if somebody needs to edit one thing, they will at all times discover a means.
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